Archive Contracts Online

Archiving contracts online is an essential practice for businesses and organizations to ensure that important documents are securely stored, easily accessible, and compliant with legal and regulatory requirements. SignnTrack provides a secure digital archive system that ensures your contracts are safely stored, organized, and ready for retrieval whenever needed. This feature eliminates the need for physical document storage and provides easy access for authorized parties.

How Secure Storage Works

With SignnTrack, your contracts are stored securely in a cloud-based system, utilizing advanced security protocols and encryption to ensure that your documents are protected. Here’s how secure storage works:

• Cloud-Based Storage: Documents are securely stored on a highly reliable cloud infrastructure, providing automatic backups and easy access from anywhere, anytime.
• Encryption: All documents are encrypted during both storage and transmission, ensuring that your contracts are safe from unauthorized access.
• Access Control: You can define permissions for who can view, edit, or sign the archived contracts, ensuring that only authorized personnel have access to sensitive documents.
• Automatic Versioning: Each time a contract is updated, a new version is automatically created and stored, allowing you to track revisions and ensure that you are always working with the most recent document.

By utilizing cloud-based storage and advanced security measures, SignnTrack ensures that your contracts are always safe, secure, and available when you need them.

Compliance and Legal Requirements

Archiving contracts securely is not only a matter of convenience but also a legal necessity in many industries. SignnTrack helps ensure that your contract archiving processes are compliant with industry standards and regulations:

• Legal Compliance: SignnTrack complies with global standards for document storage, including the GDPR, eIDAS, and ISO 27001, ensuring that your documents are stored and managed in a legally compliant manner.
• Audit Trails: Every action performed on a document is logged, providing an audit trail that can be used to demonstrate compliance with legal and regulatory requirements.
• Retention Policies: You can define custom retention policies for your contracts, ensuring they are stored for the required duration and automatically deleted or archived once the retention period has expired.

With SignnTrack, you can confidently store and manage your contracts in a way that meets legal and industry standards, minimizing risk and ensuring that your business remains compliant.

Searching and Accessing Archived Contracts

One of the key benefits of archiving contracts online is the ease of access. With SignnTrack, you can quickly find and retrieve archived contracts using advanced search features:

• Smart Search: Use keywords, document tags, and metadata to search for specific contracts in your archive, making it easy to locate the document you need.
• Filters: Apply filters to narrow down your search based on contract type, date, signer, or other parameters.
• Real-Time Access: Archived contracts can be accessed in real-time by authorized users, ensuring that your team or clients can always get the documents they need, when they need them.
• Version History: View and compare previous versions of archived contracts, allowing you to track changes and ensure you’re working with the most current version.

These features ensure that even if you have a large volume of contracts, you can easily find and access the documents you need without wasting time searching through paper files or inefficient systems.

Start Archiving Contracts Securely with SignnTrack

Ensure your contracts are safely archived and always accessible. Try SignnTrack today to securely store and manage your documents online.

Conclusion: Archiving contracts online with SignnTrack offers secure storage, compliance, and easy access to your documents. Whether you're tracking versions, ensuring legal compliance, or simplifying document retrieval, SignnTrack provides a secure, cloud-based solution for all your document archiving needs. Start archiving securely today with SignnTrack.