Contract Approval Workflows

Contract approval workflows with SignnTrack help businesses manage approvals and signatures in a seamless, digital environment. Automating the approval process ensures that all necessary parties review and sign contracts in the correct order, significantly reducing delays and enhancing efficiency. By eliminating the need for physical paperwork and manual tracking, businesses can streamline their workflows, ensure compliance, and accelerate decision-making.

How Contract Approval Workflows Work

SignnTrack’s contract approval workflow feature automates and streamlines the approval process. Here's how it works:

• Create a Document: Start by creating or uploading a contract that needs approval. Define the stages of the approval process, including who needs to sign and when.
• Define Workflow Stages: Set up each stage of the approval workflow, from initial review to final approval, ensuring that every step is followed in the correct order.
• Set Approval Permissions: Assign roles and permissions to each stakeholder, such as the primary approver, secondary reviewers, or co-signers.
• Track Progress: Real-time updates allow you to track the progress of the contract as it moves through each approval stage.
• Approval Notifications: Automated email or SMS notifications are sent to the relevant parties as they are needed to review or approve the contract.

This process ensures that your contract approvals are conducted efficiently, allowing all stakeholders to participate digitally without delays or confusion.

Steps in the Approval Process

With SignnTrack, the contract approval process is streamlined into clear steps:

• Step 1: Document Creation or Upload: Create or upload the contract that requires approval. You can include specific clauses, terms, or details as needed.
• Step 2: Define Workflow Stages: Set up the approval process by defining the stages and the individuals responsible for each. Specify whether the stage is a review or an approval stage.
• Step 3: Assign Roles and Permissions: Assign roles (e.g., reviewer, approver, signer) and specify the sequence in which each person should sign or approve the document.
• Step 4: Automated Notifications: Automatically notify the individuals involved in the approval process via email or SMS when it’s their turn to sign or approve the document.
• Step 5: Real-Time Progress Tracking: Track the progress of each contract in real-time. Receive notifications when a document is signed, reviewed, or approved.
• Step 6: Final Approval and Archiving: Once all approvals are completed, the document is automatically stored and archived for future reference, with all signatures tracked digitally.

This process reduces delays, ensures compliance, and keeps everything organized for easy access in the future.

Customizing Approval Workflows

SignnTrack offers full flexibility in how you customize your approval workflows, allowing you to tailor them to your specific business needs:

• Multi-Step Approvals: Create workflows with multiple approval stages, ensuring each document goes through the necessary checks before it’s signed.
• Conditional Workflows: Set up conditional rules, where the approval process changes based on specific criteria (e.g., document type, contract value, department). For example, higher-value contracts may require additional approvals from senior management.
• Multiple Approvers: Assign multiple approvers to a contract and allow them to approve the document in parallel or sequentially, based on the needs of the workflow.
• Custom Reminders: Automate reminder notifications for each stage, ensuring that reviewers and approvers are reminded to take action as deadlines approach.

These customizable options ensure that your approval workflows are tailored to your business processes, improving overall efficiency and ensuring that no document is overlooked.

Start Using Contract Approval Workflows with SignnTrack

Streamline your approval processes with SignnTrack’s automated contract approval workflows. Try it today to save time and improve compliance.

Conclusion: Contract approval workflows with SignnTrack simplify and automate the entire approval process, helping businesses reduce delays, ensure compliance, and keep documents organized. Start using SignnTrack today to streamline your contract management and approval workflows.